Privacy Policy

We collect information you voluntarily provide, including:

• Identity Data: Name, username, title
• Contact Data: Email address, telephone numbers, addresses
• Professional Data: Company name, job title, department
• Account Data: Username, password, preferences
• Transaction Data: Payment details, purchase history
• Communication Data: Feedback, support requests, correspondence
• Marketing Data: Preferences, subscriptions

We automatically collect:

• Technical Data: IP address, browser type, device information
• Usage Data: Pages visited, features used, interaction data
• Log Data: Access times, duration, error logs
• Cookie Data: As per our Cookie Policy

We may receive information from:

• Payment processors (transaction confirmations)
• Analytics providers (usage patterns)
• Marketing partners (lead information)
• Public sources (company information)

We use your information to:

• Provide and maintain our Services
• Process transactions and send related information
• Send administrative information and updates
• Respond to inquiries and provide support
• Monitor and analyze usage and trends
• Detect and prevent fraud or security issues
• Comply with legal obligations

With appropriate consent, we may:

• Send promotional communications
• Provide information about new features
• Share relevant industry insights
• Invite participation in surveys or events

We process personal data based on:

• Consent: Where you have given clear consent
• Contract: To perform our contract with you
• Legal Obligation: To comply with laws
• Legitimate Interests: For business operations, provided your rights are protected

We share controller-side personal data with the following service providers:

Platform-side subprocessors are listed separately in Schedule 2 to the Data Processing Agreement.

We may disclose information to:

• Comply with legal obligations
• Respond to lawful requests
• Protect rights and safety
• Investigate potential violations

In connection with mergers, acquisitions, or asset sales, your information may be transferred.

We share information with your consent or at your direction.

• Screenshots of the business system's page while a run is in progress
• The address of that page and a text outline of what is on it (buttons, fields, labels)
• The clicks and typing Votis carries out, with the time of each
• A pairing token that links the extension to your Votis account, stored in the browser

• It works only on the business system address connected to the project, and only during a run you start
• It does not read your browsing history or any other tab or website
• It never reads or stores passwords, and refuses to type into password fields
• It does not track you, show advertising, or sell or transfer data to anyone
• It does not delete records in your business system

Screenshots and page outlines are sent to Votis and to our AI provider (Anthropic) only to carry out the run. They are kept as an audit record of every step, so the customer can see exactly what was changed. They are Customer Data, kept and deleted as the Data Processing Agreement sets out, and are never used to train AI models. Our AI provider does not use them to train its models.

The use of information received from Google APIs and the Chrome browser will adhere to the Chrome Web Store User Data Policy, including the Limited Use requirements. You can remove the extension at any time from your browser, and revoke its pairing from your Votis settings.

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion (right to be forgotten)
• Restrict processing
• Data portability
• Object to processing
• Withdraw consent

To exercise rights, contact: legal@votis.io

We will respond within one month, as required by UK GDPR, extendable by two further months for complex requests, in which case we will tell you within one month. We may request identity verification.

You may lodge complaints with supervisory authorities:

• UK: Information Commissioner’s Office (ICO)
• EU: Relevant national authority

We transfer data internationally using:

• Standard Contractual Clauses
• Adequacy decisions
• Your explicit consent

All transfers include appropriate safeguards to protect your data.

• Essential: Required for site operation
• Functional: Remember preferences
• Marketing: Identify which company a visit comes from (Apollo.io) and measure our LinkedIn adverts (LinkedIn Insight Tag), only if you opt in

You can control cookies through browser settings or via the cookie banner and our Cookie Policy. Essential cookies cannot be disabled.

• Legal basis required for all processing
• Enhanced rights including data portability
• Privacy by design implementation

• Equivalent protections to EU GDPR
• ICO as supervisory authority
• UK-specific international transfer rules